COVID - 19 Update

MPI Response to COVID-19:

The health, safety and wellbeing of all those who work with and for us, and of everyone affected by what we do is our number one priority.

As the COVID-19 crisis evolves, we will continue to develop our approach and keep our stakeholders updated.  Our Management Team meet regularly to keep our understanding of what is happening up to speed and to enable everyone at MPI to respond to changes swiftly.

Our industry has played a central role in the initial stages of the pandemic. Designing, sourcing and installing the medical gas systems for the NHS Nightingale Hospitals as well as existing hospital systems to increase the capacity for ventilators. We have and continue to support the UK Government’s decision to encourage the construction and infrastructure industry to continue operating where it can safely do so. Implementing new Site Operating Procedures.

The sites and contracts we are working on remain operational, where we are able to implement our COVID-19 Site Operating Procedures.

Fully aligned to the latest Government guidelines we are working in such a way that ensures the health, safety and wellbeing of all those who work with, and for us.

To support increased remote working, we have provided additional support, guidance and advice to help staff work from home and to look after their mental and physical wellbeing. We have tested our IT systems thoroughly to ensure that employees working from home are able to do so efficiently. As part of our business continuity plans, we have data and system back-up and recovery procedures in place.

We are communicating daily with our employees and with our customers on a regular basis to keep them informed about the latest advice and guidance, and about what MPI are doing to protect our business.

Where projects and contracts are temporarily closed, paused or are unable to run at full capacity as a result of COVID-19, we have been able to relocate our workforce and have not utilized the government job retention scheme during the crisis.

OUR RESPONSE TO COVID-19 RISK MANAGEMENT

Introduction

Construction sites operating during the Coronavirus Covid-19 pandemic need to ensure they are protecting their workforce and minimising the risk of spread of infection. The main contractors will be responsible for site, but it is our responsibility to ensure you are aware of all the expectations and highlight if anything is not being adhered too

This guidance is intended to introduce consistent measures on sites of all sizes in line with the Government’s recommendations on social distancing.

These are exceptional circumstances and the industry must comply with the latest Government advice on Coronavirus at all times.

The health and safety requirements of any construction activity must also not be compromised at this time. If an activity cannot be undertaken safely due to a lack of suitably qualified personnel being available or social distancing being implemented, it should not take place.

We are aware that emergency services are also under great pressure and may not be in a position to respond as quickly as usual.

Sites should remind the workforce at every opportunity of the Site Operating Procedures which are aimed at protecting them, their colleagues, their families and the UK population.

If a site is not consistently implementing the measures set out below, it may be required to shut down.

Self-Isolation

Anyone who meets one of the following criteria should not come to site:

  • Has a high temperature or a new persistent cough - follow the guidance on self-isolation
  • Is a vulnerable person (by virtue of their age, underlying health condition, clinical condition or are pregnant)
  • Is living with someone in self-isolation or a vulnerable person.

 

Procedure if Someone Falls Ill

If a worker develops a high temperature or a persistent cough while at work, they should:

  • Return home immediately
  • Make their supervisor aware ideally by phone rather than in person
  • The supervisor should make the main contractor aware straight away of the personnel and action involved
  • Avoid touching anything
  • Cough or sneeze into a tissue and put it in a bin, or if they do not have tissues, cough and sneeze into the crook of their elbow.

They must then follow the guidance on self-isolation and not return to work until their period of self-isolation has been completed.

Travel to Site

Wherever possible workers should travel to site alone using their own transport and sites need to consider:

o Parking arrangements for additional cars and bicycles

o Other means of transport to avoid public transport e.g. cycling

o Providing hand cleaning facilities at entrances and exits. This should be soap and water wherever possible or hand sanitiser if water is not available

o How someone taken ill would get home.

Site Access Points – this is the responsibility of the main contractor

  • Stop all non-essential visitors
  • Introduce staggered start and finish times to reduce congestion and contact at all times
  • Monitor site access points to enable social distancing – they may need to change the number of access points, either increase to reduce congestion or decrease to enable monitoring
  • Remove or disable entry systems that require skin contact e.g. fingerprint scanners
  • Require all workers to wash or clean their hands before entering or leaving the site
  • Allow plenty of space (two metres) between people waiting to enter site
  • Regularly clean common contact surfaces in reception, office, access control and delivery areas e.g. scanners, turnstiles, screens, telephone handsets, desks, particularly during peak flow times
  • Reduce the number of people in attendance at site inductions and consider holding them outdoors wherever possible
  • Drivers should remain in their vehicles if the load will allow it and must wash or clean their hands before unloading goods and materials.

 

Hand Washing

  • Provide additional hand washing facilities to the usual welfare facilities if a large spread out site or significant numbers of personnel on site
  • Ensure soap and fresh water is readily available and kept topped up at all times
  • Provide hand sanitiser where hand washing facilities are unavailable
  • Regularly clean the hand washing facilities and check soap and sanitiser levels
  • Provide suitable and sufficient rubbish bins for hand towels with regular removal and disposal.

Sites will need extra supplies of soap, hand sanitiser and paper towels and these should be securely stored.

Toilet Facilities

  • Restrict the number of people using toilet facilities at any one time e.g. use a welfare attendant
  • Wash hands before and after using the facilities
  • Enhance the cleaning regimes for toilet facilities particularly door handles, locks and the toilet flush
  • Portable toilets should be avoided wherever possible, but where in use these should be cleaned and emptied more frequently
  • Provide suitable and sufficient rubbish bins for hand towels with regular removal and disposal.

 

Canteens and Eating Arrangements

With cafes and restaurants having been closed across the UK, canteens cannot operate as normal.

Whilst there is a requirement for construction sites to provide a means of heating food and making hot drinks, these are exceptional circumstances and where it is not possible to introduce a means of keeping equipment clean between use, kettles, microwaves etc. must be removed from use.

The workforce should also be required to stay on site once they have entered it and not use local shops.

  • Dedicated eating areas should be identified on site to reduce food waste and contamination
  • Break times should be staggered to reduce congestion and contact at all times
  • Hand cleaning facilities or hand sanitiser should be available at the entrance of any room where people eat and should be used by workers when entering and leaving the area
  • The workforce should be asked to bring pre-prepared meals and refillable drinking bottles from home
  • Workers should sit 2 metres apart from each other whilst eating and avoid all contact
  • Where catering is provided on site, it should provide pre-prepared and wrapped food only
  • Payments should be taken by contactless card wherever possible
  • Crockery, eating utensils, cups etc. should not be used
  • Drinking water should be provided with enhanced cleaning measures of the tap mechanism introduced
  • Tables should be cleaned between each use
  • All rubbish should be put straight in the bin and not left for someone else to clear up
  • All areas used for eating must be thoroughly cleaned at the end of each break and shift, including chairs, door handles, vending machines and payment devices.

 

Changing Facilities, Showers and Drying Rooms

  • Introduce staggered start and finish times to reduce congestion and contact at all times
  • Introduce enhanced cleaning of all facilities throughout the day and at the end of each day
  • Consider increasing the number or size of facilities available on site if possible
  • Based on the size of each facility, determine how many people can use it at any one time to maintain a distance of two metres
  • Provide suitable and sufficient rubbish bins in these areas with regular removal and disposal.

 

Avoiding Close Working

There will be situations where it is not possible or safe for workers to distance themselves from each other by 2 metres.

General Principles

  • Non-essential physical work that requires close contact between workers should not be carried out
  • Work requiring skin to skin contact should not be carried out
  • Plan all other work to minimise contact between workers
  • Re-usable PPE should be thoroughly cleaned after use and not shared between workers
  • Single use PPE should be disposed of so that it cannot be reused
  • Stairs should be used in preference to lifts or hoists
  • Where lifts or hoists must be used:
  • Lower their capacity to reduce congestion and contact at all times
  • Regularly clean touchpoints, doors, buttons etc.
  • Increase ventilation in enclosed spaces
  • Regularly clean the inside of vehicle cabs and between use by different operators.

 

Site Meetings

  • Only absolutely necessary meeting participants should attend
  • Attendees should be two metres apart from each other
  • Rooms should be well ventilated / windows opened to allow fresh air circulation
  • Consider holding meetings in open areas where possible.

 

Cleaning

Enhanced cleaning procedures should be in place across the site, particularly in communal areas and at touch points including:

o Taps and washing facilities
o Toilet flush and seats
o Door handles and push plates
o Hand rails on staircases and corridors
o Lift and hoist controls
o Machinery and equipment controls
o Food preparation and eating surfaces
o Telephone equipment
o Key boards, photocopiers and other office equipment

Rubbish collection and storage points should be increased and emptied regularly throughout and at the end of each day.